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Accounting Specialist Ankeny, IA
Keen Project Solutions, LLC.
Keen Project Solutions, LLC is an expert in General Contracting, Construction Management, Engineering, and Millwright Services. We believe smart, motivated teams can do amazing things.
The Accounting Specialist will process vendor and subcontractor invoices, credit card transactions, and ensure proper approval in a paperless system. This role will provide financial, administrative, and clerical services to ensure accuracy and efficiency of operations. The specialist will manage various entry-level accounting, bookkeeping, and other related job responsibilities that will support the Keen team and projects using Excel & Sage 300 Timberline Construction Software. This role profile is subject to change at any time.
Maintain employee and customer confidence and protect all operations by keeping information confidential.
Instill the Keen safety culture through daily actions on all assigned projects and duties.
Support Managers with month/year-end closings, and other special duties.
Assist in accounting processes, inquiries and other needs via all types of communication.
Provide a high level of customer service to Vendor and Subcontractor regarding their statements and accounts along with all other accounting inquiries Company-wide.
Assist in accounting related meetings by supporting open communication and collaboration to build a team atmosphere, resolve conflicts early, and report findings on related projects.
Provide basic support for all other departments as needed, along with other assigned duties.
FOCUS ON END GOALS
Manage large volume accounts payable email by providing timely invoice routing and responses to inquiries.
Manage credit card transaction routing, coding, and audit backup.
Perform accounting support, analyze results, prepare sourcing studies, monitor cost requests, track budgets, and provide financial and profitability reporting.
Review, verify, and enter Vendor, Subcontractor, and Overhead invoices for payments and prepare lien waivers for Subcontractors.
Set-up and maintain the tracking and reporting for employee W9/1099 paperwork.
Organize and maintain files, correspondence, and records relating to accounts payable.
Complete payments and control expenditures by receiving, processing, and reconciling invoices.
Deposit cash receipts using banking remote deposit system.
Reconcile vendor statements.
Process returned Subcontractor lien waivers.
Provide assistance and supporting documentation for audits.
Reconcile and balance transactions for designated areas accurately and in accordance with applicable laws.
Maintain accounting recordkeeping, including data entry, scanning, filing documents, making copies, and improving a paperless accounting system.
Critically review and analyze current accounts payable procedures in order to recommend and implement changes leading to best-practice operations.
Understand how the business operations and financial processes are connected.
EDUCATION AND QUALIFICATIONS
Associate degree in accounting preferred but not required if experienced.
1-3 years of accounting experience in the construction or manufacturing industry.
Experience with Excel, Sage 300 Timberline Construction Software including Paperless.
Knowledge of accounts payable systems and processes, financial chart of accounts, and construction job costing.
Ability to do research, resolution and documentation.
Self-starter who can work independently and with a team in a fast-paces and high volume environment with an emphasis on detail, accuracy and timeliness.
Ability to communicate effectively and professionally both in writing and verbally.
Sedentary strength demands include exerting up to 10 pounds occasionally or negligible weights frequently; sitting most of the time.
Continuously requires vision, fine dexterity, hearing, and twisting.
Frequently requires standing, talking, sitting, and handling.
Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching.
Rarely requires climbing.