Design Project Coordinator (Part-Time)

Company Description:

Ahern is a mechanical and fire protection contractor specializing in HVAC, Plumbing, Building Controls, Sprinkler, Extinguisher & Alarm and Fabrication for construction and service projects. Founded in 1880, the company has over 1,800 employees servicing commercial and industrial customers across the United States. We partner on new construction or retrofit projects, service existing facilities, and provide prefabricated systems while reducing client risk on projects of all sizes.

Ahern's Core Purpose:
To create and maintain systems that save lives, improve the environment, and ensure personal comfort and well-being.

For additional Company information, please visit jfahern.com.
For information on starting a career with us, please visit aherncareers.com.
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Job Description:

How you will contribute:

As a Design Project Coordinator (Part-Time), you will provide administrative support to our Design, Project, and Sales Teams by utilizing a variety of computer programs and assisting with a variety of tasks. This role requires someone with excellent communication skills (both verbal and written) and an assertive but professional personality to obtain information when required. Primary responsibilities include:

• Work with the Design Team to produce accurate and professional documents for submittals and resubmittals to Authorities Having Jurisdiction, complete O&M manuals for customers, obtain appropriate safety documents for projects, perform close-out activities for projects, and respond to RFIs and team requests for information as required.
• Utilize strong attention to detail by assisting the Design team with the information needed to create submittal documents.
• Ensure paperwork is submitted to the appropriate parties and tracked to completion for Design and Project teams.
• Work with the FSE team to provide and manage consistent documents through projects.
• Assist with creating, tracking, and monitoring foreman packs that go to the field, and track and meet deadlines for submittals and O&M manuals.
• Participate in weekly design meetings capturing important information to ensure parties complete tasks in adherence to the due dates.
• Create Bluebeam fillable forms as required.
• Maintain Equipment Submittal documents.
• Provide project-specific information for Design and Sales teams as required.
• Assist the Design Manager and Project Coordinators with tasks as needed.
• Assist with gathering local municipality information as needed.

This is an exciting, part-time opportunity to be very instrumental in the successful execution of our National Fire Protection division.

Benefits:

Identity Theft Protection, Pet Insurance, Personal Development Reimbursement Fund, Wellness Reimbursement Fund, Sports Tram Sponsorship Program, Personal & Professional Development Training, 401k, Paid Time Off, Various Discount Programs.

Qualifications:

What you need to qualify:

Ideal candidate should bring to Ahern a completed Associate's degree in an administrative program and/or three to five years of administrative support type experience, preferably within the construction industry. Those who will excel in this role will have excellent customer service skills; strong attention to detail; the ability to thrive in a fast-paced, deadline-driven work environment; a proven ability to juggle multiple tasks at once; and enjoy working in a role with a wide variety of tasks. This role requires someone who is highly proficient in Microsoft Office 2016 and technically inclined to learn industry-specific software. If you are ready to demonstrate this expertise, Ahern wants you!