Payroll Assistant

Payroll Assistant Des Moines, IA

Company:

Job Title:

Job Type:

Date Posted:

Location:

Salary:

Company:

The Weitz Company

Job Title:

Payroll Assistant

Job Type:

Full-Time

Date Posted:

03/11/2021

Location:

Des Moines, IA

Salary:

$N/A

Company Description:

The Weitz Company

The Weitz Company is one of the oldest general contractors in the United States, specializing in Commercial and Industrial construction projects, supported by a best-in-class Supply Chain business segment. We have forged our reputation by constantly seeking new construction innovations and technology that provide our clients and employees with predictable, reliable, and collaborative services. Our commitment to delivering a top quality product has resulted in long-standing customer relationships and recognition by industry rankings as one of the top contractors in the United States.

Weitz views employees as our most valuable asset, and the key to the success of the Company. Employees enjoy the ability to build relationships, network and make an impact on our communities. We promise every employee competitive pay and benefits, a safe place to work, a career path supported by training and development opportunities, and a positive work environment. Employees are encourage to work hard, have fun and build strong relationships along the way!

Job Description:

Our global construction group is comprised of Orascom Construction subsidiaries, The Weitz Company, Contrack Watts Inc., and Watts Constructors. Collectively, we specialize in Commercial, Federal, and Industrial construction projects with a best-in-class Supply Chain segment. We have forged our reputation by constantly seeking new construction innovations and technology that provide our clients and employees with predictable, reliable, and collaborative services. Our commitment to delivering a top quality product has resulted in long-standing customer relationships and recognition by industry rankings as one of the top contractors in the United States. 

We view employees as our most valuable asset, and the key to our success. That’s why we provide team members a career (not just a job), supported by training and development opportunities, and a positive, collaborative work environment. We offer the resources of a large company, while preserving our small company feel. Employees are encouraged to work hard, have fun and build strong relationships along the way! Community involvement, diversity and inclusion, and employee empowerment are central to our Company’s culture.

What We Offer:

  • Competitive Pay and Benefits
  • Strong Company and Safety Culture
  • Rewarding Bonus Program
  • Generous Paid Time Off Provisions
  • 401K Retirement Savings Plan With Company Match
  • Training and Educational Assistance Opportunities

The Weitz Company is seeking a Payroll Administrative Assistant to be located out of our Des Moines, IA Shared Services – Corporate office to support the Payroll Department.

The Administrative Assistant performs a wide variety of clerical and administrative duties including setting up of new hires and maintaining employment changes, ensuring payroll materials are stocked, distributing time entry reports, and providing other needed support to the payroll team.

What You'll Do:

  • Compiles, accurately reviews, and distributes time entry reports
  • Maintains a filing system that ensures easy and efficient retrieval of information; follows appropriate retention guidelines
  • Scans and stores documents in electronic file system
  • Monitors and orders payroll department’s supply of paper, checks, envelopes, and other materials
  • Prepares mail and UPS packages on a weekly basis
  • Ensures documents received from business unit and project staff is accurate
  • Submits new hire information into payroll system with high attention to detail
  • Gathers and summarizes data for reports, identifies solutions to various administrative issues and assembles material from files and records to complete special projects
  • Interacts well and builds trust with internal and external stakeholders; understands and demonstrates a sense of teamwork and contributes to a supportive work environment to accomplish goals
  • Exercises discretion and maintains confidentiality of all business, payroll and research matters
  • Performs other duties as assigned

Visa sponsorship is not available for this position at this time. 

The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of The Company. Please, no phone calls or emails. 

The Company is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment (minorities, females, and veterans, individuals with disabilities, sexual orientation, gender identity, or other protected categories in accordance with state and federal laws). The Company is a drug and alcohol free workplace and background checks are required if applicable.

Required Experience:

What We're Looking For: To perform the job successfully, an individual must be able to perform each previously stated duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and ability necessary to succeed in this role.

  • Experience: At least one year of experience in an administrative function. Prior timesheet experience is a plus

Qualifications:

What We're Looking For: 

To perform the job successfully, an individual must be able to perform each previously stated duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and ability necessary to succeed in this role.

  • Education: High school diploma is required for this position.
  • Experience: At least one year of experience in an administrative function. Prior timesheet experience is a plus.
  • Skills: Independent judgment, excellent organizational skills and the flexibility to coordinate multiple projects with frequent interruptions are necessary skills for this position. Interpersonal skills to handle sensitive and confidential situations and analytical ability to gather and summarize data for reports is also necessary. A qualified candidate possesses excellent communication skills and is able to maintain a pleasant and positive attitude, even in difficult situations. Tact and poise are essential.
  • Technology: Strong knowledge of Microsoft Office applications is necessary, as are good typing, 10 key and general office skills. Basic experience with Adobe or Bluebeam, Outlook, and Box is a plus.